Replacing a Paycheck in QuickBooks


When an employee loses a paycheck or if their paycheck needs to be revised, the employee will usually bring it to your attention immediately.

You should rarely need to void a paycheck. Remember that voiding a paycheck is not like voiding other kinds of checks; paychecks have associated tax and other liability calculations and payments that need to be taken into consideration.


For this reason, QuickBooks offers the ability to edit, revise and/or re-print the original transaction.

So as a general rule “NEVER VOID A PAYCHECK!”

The following steps may be used to replace a paycheck when taxes have already been remitted and/or monthly/quarterly payroll reports have been completed, and/or when the lost/stolen paycheck occurred in a prior fiscal period, because these steps do not affect ‘cash’, ‘payroll expenses’ or ‘payroll liabilities’ including those previously reported and/or remitted.




Let us know if you have any payroll issues you need assistance with or if you would like to learn more about the integrated options to save you time and money as well as keep you compliant with all the payroll tax agencies.

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