Information needed to create a quickbooks file:
Start with the most recent set of financials or balance sheet from the tax return. It is usually December 31st.
Need list of active customers, company name, contact name, phone, fax, and email. Need billing and physical address. Sales tax code.
Need list of active vendors, company name, contact name, phone, fax, and email. Need payment address. If 1099, need fed id#.
Need list of employees in current year, employee full name, address, and SS# Need filing info m/s and number of exemptions etc. Need to know how often paid, and whether hourly or salary. Any deductions, how much each pay period and what they are pre-tax or post-tax.
You will also need:
A copy of all bank reconciliations done 12-31-10. Need bank statement, list of individual checks that havent cleared as wellas deposits that are outstanding.
A list of accounts receivable. Prefer list as follows:
Original Date of invoice, invoice number, customer name, total amount.
Total of this needs to agree with balance sheet.
A list of accounts payable.
Original Date of bill, bill’s invoice number, vendor name, total amount.
Total of this needs to agree with balance sheet.
Need detail of other payables – sales tax and payroll tax payable. Need amount due as of 123110 and the date and check number when paid in January.
Need each loan balance as of 12-31-10, as well as the monthly payment amount and name of bank as well as the date these are paid.
